Thank you for booking with SPF Events
Please read our terms and conditions below.
1 Payment Terms
1.1 The Hiring Party’s booking will be confirmed once we have received the filled out form below and deposit
1.2 The deposit amount will be given to you via email/message/invoice
1.3 If the deposit and signed contract have not been received within 5 days of a tentative booking. The Owner reserves the right to cancel the booking and release the date to other enquirers.
1.4 Tentative bookings are not binding to either party.
1.5 Full payment of the invoice balance costs are due 5 days prior to (or when arranged by SPF EVENTS) ,or immediately if booked 5 days, before the event date.
1.6 Any outstanding accounts must be settled within 5 days of the event date.
1.7 SPF EVENTS reserves the right to cancel, postpone or alter the time or venue of any event.
1.8 Bond - A CASH bond will be applicable for all Events as a guarantee against potential loss or damage in the amount set out below ($300)
1.9. Refund of the CASH Bond will be made if all obligations under this Agreement are fulfilled by the Hirer, no extra cleaning is required and no damage to the Venue or its contents is sustained on inspection by the Venue Manager after the Event, otherwise any applicable costs will be deducted from the Bond.
2 Cancellation
2.1 All cancellations must be notified in writing asap.
2.2 in the event of a cancellation SPF events reserves the right to offer a credit.
2.3 In the event of a postponement or alteration to the event, a postponement date will be offered.. and or credit , request for a refund will be considered on a case-by-case basis
2.4 On all bookings, a request for a refund will be considered on a case-by-case basis -
2.4 All confirmation deposits are non refundable
Events cancelled within 7 days of the event date will incur a charge for the full amount of the hire quoted.
3 Numbers
3.1 The Owner requests that the Hiring Party provide an approximate number of guests at the time of booking.
4 Venue Hire
4.1 Removal of goods and rubbish will occur at the end of your event or by 10am the following morning and/or arranged by the owner
4.2 Smoking is strictly prohibited within the Venue
4.3 All guests must be made aware of the alcohol ban on the inner city streets. This could be via written notification prior to the event. * There is to be NO drinking on the footpath outside the venue* this is a liquor ban area. Drinking outside the venue may result in you receiving a fine from the city's watchers.
4.4 Dismantling and movement of the Owner’s tables/Items/Set Ups during the course of your hire is to be conducted by the owner only and or pre arranged by the owner.
4.5 The Owner accepts no responsibility for loss or damage of your items left at the venue prior to, during or after your event.
4.6 The venue must be in a tidy state by the end of your hire time specified. This includes but is not limited to the removal of all rubbish & Bottles, making good any damage, removing all hired equipment from the site - unless organized prior with SPF EVENTS.
SPF has available items and products for cleaning
4.7 Cleaning fees will be assessed and charged if the Hiring Party leaves the venue and/or equipment in a state that the Owner deems to be excessively dirty. If the Owner determines on this basis that the venue and/or equipment will require additional cleaning, the Owner will advise the Hiring Party and notify the Hirer of the relevant cleaning fees as soon as reasonably practicable - if assessment of the cost of cleaning cannot be determined at the time the Hirer returns the venue/equipment to the owner , the owner will invoice as soon as the cleaning/replacement quote has been received.
5 Hiring Party’s Obligations
The Hiring Party shall:
5.1 Take proper and reasonable care of the venue and hired equipment and return it to the owner at the end of the hire period in the same order and condition as at the commencement of the hire (fair wear and tear excepted) and in a reasonably clean state (taking into account the cleanliness of the venue, facilities and equipment at the outset of the hire period);
5.2 Take full responsibility for the conduct of their guests. The Owner reserves the right to remove from the property any persons they deem to be disruptive or dangerous.
5.3 Any decorations supplied and set up by another Hiring Party must be completely removed during your hire time or as organized by SPF
5.4 The Hiring Party will be liable for any damage sustained on the premises and to equipment.
5.5 All health and safety related incidents must be reported to the Owner immediately and logged accordingly.
5.6 All Rubbish Bottles/Drinks must be taken away by the Hiring Party that evening or by 10am the next morning or a time previously arranged by SPF EVENTS
At the conclusion of your hire,-
The client is responsible for ensuring that the venue is left the way it was hired in.
The kitchen is to be left clean and food/drinks to be removed from fridges; Any crockery, cutlery, glasses used cleaned and popped away.
Tables & Chairs packed away , except the 3 we do leave standing. Unless you have booked a FULL venue setup - this will then be done by SPF
All external hire items are removed
All rubbish/bottles bought into the venue are removed.
Floors swept & vacuumed - ------* Mopping of the floors will be done by SPF EVENTS
Toilets cleaned of any spew or excrement
* Toilet paper, rubbish bags, and cleaning products will be provided.
If you would like to opt out of the clearing & cleaning of the venue, cleaners can be arranged for a cleaning fee of $350. Please advise if you would like this to be added to your invoice for an easy walk out option.
