Thank you for booking with SPF Events at 395 CHURCH STREET -
Please read our terms and conditions below.
Thank you for booking with SPF Events.
Please read our terms and conditions below.
1 Payment Terms
1.1 The Hiring Party’s booking will be confirmed once we have received the filled out form below and deposit
1.2 The deposit amount will be given to you via email/message/invoice
1.3 If the deposit and signed contract have not been received within 7 days of tentative booking. The Owner reserves the right to cancel the booking and release the date to other enquirers.
1.4 Tentative bookings are not binding to either party.
1.5 Full payment of the invoice balance costs are due 3 days prior to (or when arranged by SPF EVENTS) ,or immediately if booked 3 days, before the event date.
1.6 Any outstanding accounts must be settled within 7 days of the event date.
1.7 SPF EVENTS reserves the right to cancel, postpone or alter the time or venue of any event.
1.8 Bond - A bond will be applicable for all Events as a guarantee against potential loss or damage in the amount set out in the Booking Form
1.9. Refund of the Bond shall only be made if all obligations under this Agreement are fulfilled by the Hirer, no extra cleaning is required and no damage to the Venue or its contents is sustained on inspection by the Venue Manager after the Event, otherwise any applicable costs will be deducted from the Bond.
2 Cancellation
2.1 All cancellations must be notified in writing asap.
2.2 in the event of a cancellation SPFevents reserves the right to offer a credit.
2.3 In the event of a postponement or alteration to the event, a postponement date will be offered.. and or credit. Request for a refund will be considered on a case-by-case basis
2.4 On all bookings, a request for a refund will be considered on a case-by-case basis -
Events cancelled within 14 days of the event date will incur a charge for the full amount of the hireage quoted.
3 Numbers
3.1 The Owner requests that the Hiring Party provide an approximate number of guests at the time of booking.
3.2 Confirmation of final guest numbers must be given in writing to the Owner within 2 weeks of event date - Weddings 1 month of event date.
3.3 Additional hire charges may apply if guest numbers exceed that of confirmed final numbers.
4 Venue Hire & Package Add on's
You acknowledge that The Abbey Church venue space is a heritage building and will need to comply with National Building Standards (in particular earth quake compliance) within the next few years. (Buildings like ours are given generally 7 to 14 years to comply )
4.1 All external suppliers must be notified to the Owner prior to the Hiring Party’s event.
4.2 External suppliers must adhere to timeframes for setup and pack down as prearranged with the Owner.
4.3 All on-site visits prior to the event must be prearranged with the the Owner.
4.4 Deliveries and removal of goods and rubbish will occur at the end of your event or by 9.30am the following morning or arranged by the owner
4.5 Smoking is strictly prohibited within the Venue
4.5.1 All guests must be made aware of the alcohol ban on the inner city streets. This could be via written notification prior to the event. * There is to be NO drinking on the footpath outside the venue* this is a liquor ban area. Drinking outside the venue may result in you receiving a fine.
4.6 Dismantling and movement of the Owner’s tables/Items/Set Ups during the course of your hire is to be conducted by the Owner only.
4.7 All patrons (including staff) must be departed by 12:30am or arranged by the Owner
4.8 The Owner accepts no responsibility for loss or damage of your items left at the venue prior to, during or after your event.
4.9 The venue must be in a tidy state by the end of your hire time specified. This includes but is not limited to the removal of all rubbish, making good any damage, removing all hired equipment from the site - unless organized prior with SPF EVENTS.
SPF EVENTS supply general cleaning of the venue as part of this agreement, however extreme cleaning such as cleaning up breakages, excrement or other extraordinary situations will incur additional cleaning charges. It is possible to contract out of the recycling removal, Bottles etc please see the fees for this.
4.9.1 Cleaning fees will be assessed and charged if the Hiring Party leaves the venue and/or equipment in a state that the Owner deems to be excessively dirty. If the Owner determines on this basis that the venue and/or equipment will require additional cleaning, the Owner will advise the Hiring Party and notify the Hirer of the relevant cleaning fees as soon as reasonably practicable - if assessment of the cost of cleaning cannot be determined at the time the Hirer returns the venue/equipment to the owner , the owner will invoice as soon as the cleaning/replacement quote has been received.
5 Hiring Party’s Obligations
The Hiring Party shall:
5.1.1 comply with any special conditions or exclusions (which may apply to specific land, facilities and equipment or the nature or location of the Hiring Party’s intended use of such land and equipment) notified to the Hiring Party prior to the commencement of the venue hire;
5.1.2 take proper and reasonable care of the venue and hired equipment and return it to the Owner at the end of the hire period in the same order and condition as at the commencement of the hire (fair wear and tear excepted) and in a reasonably clean state (taking into account the cleanliness of the venue, facilities and equipment at the outset of the hire period);
5.1.3 take full responsibility for the conduct of their guests. The Owner reserves the right to remove from the property any persons they deem to be disruptive or dangerous.
5.1.4 SPF Events may have another booking within another space of the building during the time of your event, if this is the case, there is to be no mingling with the other events guests or going into the other hirers event space.
All guests from your event is to stay within your hired area.
5.2 Any decorations supplied and set up by another Hiring Party must be completely removed at a time the Owner agrees to with the Hiring Party.
5.3 The Hiring Party will be liable for any damage sustained on the premises and to equipment.
5.4 All health and safety related incidents must be reported to the Owner immediately and logged accordingly.
5.5 SPF Events supply black rubbish bags for the hirer to use for their rubbish - Rubbish is then to be taken away by the hirer.
(Unless previously organized by SPF EVENTS)
5.6 All Bottles/Drinks must be taken away by the Hiring Party that evening or by 9.30am the next morning or previously arranged by SPF EVENTS - if this is not able to be done a $180 fee will be charged to remove the Bottles/Drinks from the Venue.
5.7 No Standing, Dancing or Jumping on Furniture in the venues
At the conclusion of your hire, we expect the following from Venue Hirers.
5.8 the kitchen is to be left clean and food/drinks to be removed from fridges;
5.9 chairs hired from the Owner are to be placed where they were placed when you entered the venue for your event
6 tables hired from the Owner are to be left standing, do not fold down them down;
6.1 all external hire items are removed;
6.2 any rubbish/unwanted items are to be removed from the venue, unless you have arranged for the venue to remove the items;
PLEASE NOTE:
Clearing away of our set up, packing down of tables and chairs, general mopping of the venue floor and cleaning of the toilets/kitchen will be done by SPF Events
